FAQ — jazzahead!

FAQ


Showcases

1When can I apply for a showcase?
The application phase for jazzahead! 2023 starts with the registration on September 27th, 2022 . Applications are possible until October 27th, 2022. After that date, the application process is closed. The showcase application system is online-based. The steps of the online system are described in the next FAQ.
2How can I apply for a showcase?
Applications for the jazzahead! 2023 are possible from September 27th, 2022 until October 27th, 2022.

In general, precondition for applying for a showcase slot in 2023 is that a registered (co-) exhibitor or professional participant (all days) of jazzahead! 2023 proposes the band/artist. Of course, bands/artists can register as (co-)exhibitors (e.g. with an umbrella stand) or professional participants (all days) themselves as well.

An international jury of experts will then review all applications and select which of the proposed bands/artists will get one of the showcase slots.

After the registration, it is very easy to submit an application online via our online system. Please read the next FAQ to get more information about the online application.
3How does the application process work?
Applications for the jazzahead! 2023 are possible from September 27th, 2022 until Ocotber 27th, 2022.

In general, the showcase application system is online-based.

The steps are as follows:

1: Register as (co-) exhibitor or professional participant (all days)here
2: Read and accept the Preconditions for showcase applications beforehand (they need to be accepted during the application process)
3: Submit the application via the online application system in the participants portal. Please select the fitting module for your band and enter all information needed.
4For which module should my band apply?
The on-site program at jazzahead! 2023 will only feature 32 showcases in three modules - European Showcases, German Jazz Expo and Overseas Showcases -, they are open for applications.

Please note: Besides these showcases jazzahead! will put on stage four special co-production concerts within the partner country program Germany in co-operation with musicians from France, the Netherlands, Austria and the USA – there no applications possible for these concerts of the Partner Country Showcases.

For the European Showcases the majority of the band members should have a residence in Europe, excl. Germany. For the Overseas Showcases the majority of the band members should have a residence outside of Europe. For the German Jazz Expo the majority of the band members should have a residence in Germany.

The assignment of the modules European Showcases and Overseas Showcases is geographically based - not political. Bands from Africa, the Middle East, Saudi Arabia or Asia are bidding on the Overseas Showcases. Bands / artists from Turkey and Russia are applying for the European Showcases.

You can suggest one band for each showcase module only (3 modules = 3 bands max.). The same band cannot be submitted for different modules!
5My band is touring, are you interested in booking us?
The jazzahead! showcasing bands always apply and are chosen by a jury. jazzahead! does not make the booking for the showcase concerts. Please see the first question for details on how to apply for a showcase concert.

REGISTRATION

1What are my options to attend jazzahead!?
You can participate as an exhibitor with your own stand or you can register as a co-exhibitor with an umbrella stand, professional participant or press representative.
In addition, from November on you can book the "Only Online" option for our hybrid event in 2023.
All participation options with prices and hall plans can be found here. The following services are only available as a registered participant:

1. Entrance to the trade fair exhibition and conferences in Hall 6 and the showcases in Hall 7 & Kulturzentrum Schlachthof
2. Personal badge & jazzahead!-bag with information material (issued at the venue)
3. Entry in the list of professional participants with all important personal data and a log-in to the online database
4. WIFI is included at jazzahead!
5. Regular discount on the tickets for the jazzahead! CLUBNIGHT in Bremen city.
2How can I register?
You can register online as an exhibitor, co-exhibitor, professional participant or media representative for jazzahead!. All important information can be found here.

Registration will be possible online until 13 April 2023. After that date registration is only possible on site. Please note: A registration as a professional participant on site will be charged additionally with 20 € + 19% VAT. Registration as an exhibitor or co-exhibitor is no longer possible on site.
For our hybrid edition in 2023 there is also the option of booking an "only online" option.
3How can I pay?
Payment via invoice is only possible for exhibitors. Payment is to be made after the issue of the invoice immediately and at the latest 14 days after receiving the invoice. As an exhibitor you can pay by bank transfer, credit card or Paypal. For co-exhibitors and professional participants we accept payment only via credit card, paypal or Sofortüberweisung (immediate money transfer).
Payment is required directly after you hit “submit order”. You’ll be directly forwarded to the payment after the order is submitted. You will get the invoice to your indicated e-mail after your online registration. Please notice that the sending could take a few days.
4In which cases do I need to pay VAT?
Customers from Germany have to pay the GERMAN VAT. We can only remit the VAT of 19% for other exhibitors (inside and outside of Europe) with an own stand if we have the necessary certifications. Registrations as professional participants or as co-exhibitors are reliable to German VAT in any case, they are handled like visitor tickets.
5Can I change my on-site participation to an only-online-only participation?
Yes, this is possible until April 13th, 2023. We will refund you the difference in price. Please contact Malena Drela with your request.
6Can I change my online-only participation to an on-site participation?
Yes, this is possible until April 13th, 2023. You will receive an invoice from us to pay the price difference. Please contact Malena Drela with your request.

TRADE FAIR

1When can I place technical orders, such as furniture, plants and electricity for my stand?
If you are already registered as an exhibitor and have received your stand booking confirmation, you can log into the jazzahead! exhibitors portal, view all options and place orders conveniently online.
2How may I arrange delivery of goods and packages for my stand?
For deliveries please use the following address:

jazzahead!
exhibitor name
hall 6 & stand No. c/o MESSE BREMEN / M3B GmbH
Tor D / Depot
Hollerallee 99
28215 Bremen
Germany.

3How do I know who else is coming to jazzahead!, and how can I arrange a meeting prior to the event?
If you are registered as an exhibitor, co-exhibitor, professional participant or media representative you will find a list of the participants including their contact details in our participants portal. Please note that you only see those participants who have accepted the online listing.
Based on the new GDPR, registered participants can reject the online listing of the data. Therefore, a complete list of all participants in advance is no longer possible.
4May I sell merchandise or other items at my stand at jazzahead!?
Sales transactions are permitted. This excludes gastronomic products. For all exhibits prices are to be clearly marked including VAT and other hidden costs. During consumer events the exhibitor undertakes to refrain from all unfair competition against other exhibitors and local businesses.

VISITORS

1Can I attend the concerts if I am not registered for jazzahead! as (co-)exhibitor or professional participant?
Yes, tickets for the showcase concerts and the CLUBNIGHT will be available in our Nordwest Ticket webshop and on site. But the ticket sale hasn't startet yet. In order not to miss any news about this topic, we recommend subscribing to our newsletter or checking back on our website regularly.

AROUND JAZZAHEAD!

1Do you offer special hotel deals?
Yes, please have a look at the option here . If you are a showcasing artist and are looking for accommodation, please contact Insa Stanke.
2What are the opening times?
Here you find the opening hours.
3How can I book my ticket for jazzahead! CLUBNIGHT?
A CLUBNIGHT ticket gives access to all venues. Professional participants of jazzahead! can purchase this ticket on site at a reduced price. Tickets are normally available in our Nordwest Ticket webshop or at the participating clubs. But the ticket sale has not startet yet!
4Do the venues offer disabled access?
The exhibition centre, Kulturzentrum Schlachthof and Die Glocke do provide disabled access. For information regarding other venues, please get in touch with us.

CLUBNIGHT

1How can I apply with my band to play at CLUBNIGHT?
The booking of the bands will be handled exclusively by the clubs, but jazzahead! will help arrange country or label nights and will also forward showcase applications selected by the artistic management team to the clubs on request. So there is no additional application process.

jazzahead! Cancellation 2020

1I have bought a concert ticket (Gala Concert, Festival Opening, Showcase concert, CLUBNIGHT) and the event is officially cancelled, will I be refunded?
All concert tickets will be refunded until Dec 31st, 2022. As a general rule, the tickets should be returned to the advance booking point where they were purchased. If you’ve ordered online or directly via Call Center at NORDWEST TICKET / TICKETMASTER , communication via email at info@nordwest-ticket.de or info@ticketmaster.de is preferable to a phone call.

In case you’ve bought your hardcover CLUBNIGHT ticket directly at one of the participating venues, please contact them directly for a refund.